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🏥Creating a Facility

  Administrator  

📌 Overview​

This guide explains how Facility Network Administrators can create a Facility within the AiCCESS study.

🏥 What is a Facility?​

In the AiCCESS study, each study site is considered a Facility. Creating multiple facilities allows you to:

  • 🏥 Track patients and data from each independent site.
  • 🔒 Ensure that each site can only view, edit, and manage its own data (e.g., Site A cannot access or modify data from Site B).
  • 👥 Delegate user management to Facility Managers, who can create, manage, and delete users within their respective Facility.

ℹ️ Note: Facility Managers, CRT Users, and Patients all belong to a Facility. When creating a Facility, you must also designate a Facility Manager.

📩 Account Activation: Once the Facility Manager email is designated, an email invitation will be sent to the user, prompting them to set up their account. After account creation, the Facility Manager will be able to manage and control the Facility.

📅 When should I create a Facility?​

You should create a Facility when a study site has completed all onboarding steps, including signing all required NDAs or BAAs with Fabri Sciences Inc. A Facility must be created before users (including research staff) from that site can be added to the study.

✅ Prerequisites​

To create a Facility, ensure you have the following:

  • 🔑 Active Facility Network Administrator permissions.
  • 💻 Access to the AiCCESS web portal (creating a facility is not supported in the mobile application).
  • 🏠 The Facility’s name, phone number, and full address.

💡 Tip: We also recommend having the Facility Manager’s name, phone number, and email address on hand to create their account during this process.

🛠️ How do I create a Facility?​

Follow the steps in this video to create a Facility in the AiCCESS web application:

  1. 🔓 Log In: Access the AiCCESS web application with your Facility Network Administrator credentials.
  2. 🏥 Manage Facility: Select Manage Facility from the sidebar navigation.
  3. ➕ Add Facility: Click on Add Facility.
  4. 📝 Enter Facility Details: Enter relevant facility information.
    • Input the facility name and alias.
    • Add phone number and address information.
  5. 👨‍💼 Add Facility Manager: In the lower box on the screen titled Facility Staff Details, select Add New.
    • Add the Facility Manager's name, mobile number, and email address.
    • Ensure Is Admin is selected.

🎥 Watch the Tutorial​

📋 What's Next?​

With the facility successfully added, you can proceed to:

❓ Need Help?​

For further assistance, refer to the AiCCESS support documentation or contact your Facility Manager.